Feature sheet

Everyone's time, declared fast and approved once.

Timesheets

• Month or week grid, in days, half-days or hours per contract
• Pre-filled from staffing; copy a week, fill the rest of the month
• Internal activities: pre-sales, training, bench, declared with the same gesture
• A comment per entry, mandatory when the contract requires it
• Month submission, deadline and automatic reminders to the consultant then the manager

Leave

• Paid leave, RTT, sickness, family leave, declared from the timesheet
• Balances, accrual rules and traced HR adjustments
• Public holidays per country and a team calendar

Approval

• Approval by the contract manager: partial with a reason, or in bulk
• Delegation during absences
• Client timesheet as PDF, validated by the client through a secure link
• Period locked at closing; reopening is explicit and traced

The receipt first, the report after.

Capture

• Phone photo, drag and drop, or an e-mail forwarded to a personal address
• Date, amount, VAT and merchant read automatically
• Receipts dropped offline, sent when the network returns
• French fiscal mileage scale, versioned by year
• Company cards

Rules and approval

• Caps per type, per day and per client; a warning at entry
• Line-by-line approval
• Rebilling to the client by the contract's rule: at cost, marked up, capped or included

After approval

• Accounting check of receipts
• Postings and FEC
• Reimbursements
• Receipts timestamped and archived

From the approved day to the payment, nothing re-keyed.

Invoice

• To invoice: the month's base, company by company, with what blocks named
• T&M draft invoices generated from approved days
• Fixed price: schedule, milestones, deposits; subscriptions
• EN 16931 Factur-X invoices and credit notes
• Gapless numbering per company, invoices sealed and archived for ten years
• Lines traceable to the time and the receipts behind them

Collect

• Client dunning
• Payments, per VAT rate
• Aged balance and collection forecast
• Sales postings and receipts journal

Purchasing

• Suppliers and subcontractors
• Orders, supplier invoices, payables
• Subcontractor compliance: certificates and their expiry
• Consultants lent between group companies at a transfer price

Closing

• Monthly closing: time, invoices, accruals, then the month locked
• The closing statement kept

Knowing, at any moment, whether the firm makes money.

Contracts

• Deals and engagements: T&M, capped T&M, fixed price, subscription
• Purchase orders and their consumption
• Dated staffing by percentage, with the planned margin
• Fixed-price progress and estimate to complete
• Margin per contract and per consultant: standard cost for all, actual cost by permission

Workload

• Occupancy: actuals from timesheets, planned from assignments
• Bench, mission ends, availability by skill
• Standard cost grid and rate grid, per grade and BU

Figures

• Sales and delivered revenue tracking
• Figures per business unit
• Average day rates and costs per grade
• Budget per company, BU and year
• Budget coverage and capacity gap
• Group view, in a group currency

What is sold, before it is signed.

The pipeline

• Opportunities by stage, amount and weighted amount
• Needs and consultant positioning
• Quick deal margin simulation, even offline
• An accepted proposal becomes the contract

Accounts

• Clients, prospects and contacts, shared with delivery
• Microsoft and Google calendar and address book sync
• Client meetings to confirm, from the calendar
• Sales report

The people who do the work.

People

• Employee record, custom fields
• Staff register, per company
• Legal deadlines: professional review, trial period
• Onboarding templates per contract type and company
• Directory and org chart

Careers

• Contract reviews that feed the annual review
• Review campaigns and calibration committees
• Four-level skills matrix, declared then validated
• Skills file
• Mentoring

Recruitment

• Openings and the need behind each
• Candidates, stages and interviews
• Applications inbox
• Referrals